Danielle Lackey

The recent passage of federal tax reform legislation (aka the Tax Cuts and Jobs Act, or TCJA) left many with questions. For our customers in particular, the big one is: “What does this mean for my vehicle reimbursement plan?” The good news is that the legislation has no impact on the fundamentals. Businesses using Fixed…

If you’re wondering what the recently announced IRS Safe Harbor Rate means for your business – we’re here to break it down for you. It’s important to understand the current rate, how it’s calculated and how it’s used by companies like yours. In the simplest terms, the rate is meant to help calculate tax deductions…

Today’s workforce is becoming increasingly mobile as opportunities to work outside of the office increase. Simultaneously, an improved economy and low gasoline prices have resulted in a three percent increase in miles driven in the United States in 2016 relative to 2015. These trends reveal the importance for businesses across the country to provide their…

  Mobile workers incur a wide range of expenses as they drive, from fuel and maintenance costs to insurance premiums and depreciation, and they must be repaid accordingly. Tracking, processing, and reimbursing accurately for these costs is not always easy though, particularly for companies with many mobile workers. The reality is, companies have several options…

Businesses are well-advised to be aware of the risks associated with mileage fraud. Unfortunately, many companies are unaware of how commonly mileage fraud occurs in businesses with mobile workers. Outdated mileage reporting methods — like relying on spreadsheets to track mileage without GPS verification — prevent companies from reviewing reports and detecting errors. Finance and…

Exaggerating the number of miles someone has driven for work is a form of employee theft. Although sometimes disregarded, employee mileage fraud poses a serious threat to businesses operating with mobile workforces. In cases of mileage fraud, employees are reimbursed by their employers for more mileage than what was required for them to perform their…

Employee integrity within the workforce is something desired by all, but sometimes it is inevitably unattainable. As it turns out, one of the most common examples of employee theft happens to be mileage fraud. In fact, mileage fraud occurs even more frequently than employees over reporting tips, inflating the cost of items beyond their true…

The standard mileage rate for 2017 was recently announced by the IRS, advising taxpayers of the optional cents per mile reimbursement rate for the year. It’s important for businesses with mobile employees to be aware of this announcement. The 2017 standard mileage rate provides a benchmark for mobile workers to calculate their reimbursement for their…

Reimbursement for mobile employees can be tricky and ambiguous for companies across the country. While an employee desires being reimbursed for his or her actual expenses, an employer just as equally desires increased transparency into the reimbursements it is distributing. California Labor Code Section 2802: California is a state that has seen this disconnect come…

The optional IRS standard mileage rate (or Safe Harbor Rate) is used for employees, self-employed individuals, or other taxpayers to compute the deductible costs of operating an automobile for business. If you’re not reimbursed for your business mileage, you may want to claim the IRS standard mileage rate on your personal income taxes to offset…