Danielle Lackey

  • Exaggerating the number of miles someone has driven for work is a form of employee theft. Although sometimes disregarded, employee mileage fraud poses a serious threat to businesses operating with mobile workforces. In cases of mileage fraud, employers reimburse their employees for more mileage than required for them to perform their job. Without proper processes…

    Continue Reading
  • Employee integrity within the workforce is something desired by all, but sometimes it is inevitably unattainable. As it turns out, one of the most common examples of employee theft happens to be mileage fraud. In fact, mileage fraud occurs even more frequently than employees over reporting tips, inflating the cost of items beyond their true…

    Continue Reading
  • The IRS recently announced the standard mileage rate for 2017, advising taxpayers of the optional cents per mile reimbursement rate for the year. It’s important for businesses with mobile employees to be aware of this announcement. The 2017 standard mileage rate provides a benchmark for mobile workers to calculate their reimbursement for their business mileage….

    Continue Reading
  • Reimbursement for mobile employees can be tricky and ambiguous for companies across the country. Employee desire reimbursement for his or her actual expenses. Employers desire increased transparency into the reimbursements it is distributing. California Labor Code Section 2802 California has seen the cycle of this disconnect for decades. This cycle gave rise to the state’s…

    Continue Reading
  • Employees, self-employed individuals, or other taxpayers use the optional IRS standard mileage rate (or Safe Harbor Rate) to compute the deductible costs of operating an automobile for business. If your company has not reimbursed you for your business mileage, you may want to claim the IRS standard mileage rate on your personal income taxes. This…

    Continue Reading
  • There are many reasons why the IRS may audit your organization. But most decision makers often overlooked their vehicle program. Have a fleet? Maybe a reimbursement program? Regardless, the way you reimburse or charge back your employees for business mileage could be a red flag. And preventing a vehicle program audit of your company should…

    Continue Reading
  • You may be wondering why the odometer reading in your vehicle differs from the distance calculated by an online mapping provider. The answer is simple: although vehicle odometer readings are close to the actual mileage traveled, they are not precise. Surprising to many, there is no federal law that regulates odometer accuracy, only guidelines by The Society of Automotive Engineers that allow for a margin of error of plus or minus four percent. A FOX19 report on odometer readings found that four vehicles of different makes all registered inaccurate readings. Some readings overshot the mileage driven, while others under reported the mileage driven. Even a variance of twenty feet per mile driven could result in a discrepancy of over five-hundred miles over the vehicle’s lifetime.

    Continue Reading
  • When it comes to mileage reimbursement, there are a few options that employers can choose. Options include: car allowances, the IRS mileage rate, cents-per-mile rates (other than the IRS), and fixed and variable rate (FAVR) programs. The option that many companies choose is the IRS rate because it seems the most standard and the easiest….

    Continue Reading
  • Let’s set the record straight: no, the IRS mileage rate is not a required mileage reimbursement rate. Set by the IRS, the standard business mileage rate serves as a “safe harbor”. Companies use it to calculate the tax-deductible costs of operating an automobile for business. The IRS calculates the mileage rate, also known as the…

    Continue Reading
  • IRS audits are about as much fun as root canals. Both are painful, costly and grueling. Unlike dental work, however, you may find your company (or your employees) audited again and again. Only companies that take the proper steps with their vehicle programs and processes in place are not concern. Employers generally provide for their…

    Continue Reading