Winter is upon us, and that means scraping off your car. And when there’s a light frost, or a dusting of snow, it’s not too hard to clear off an SUV with an ice scraper. But when that heavy, wet snow traps your vehicle in an icy snow tomb and all you have is that ice scraper? Good luck. Moral of that metaphor? Sometimes, you’re good with what you have on hand. Other times, it simply isn’t enough. When it comes to mileage tracking, you want the best. But what does that mean? Here we’ll break down traits the best mileage tracker app should have.
A mileage tracking or mileage capture app serves one basic service: replacing manual mileage logging. Manual mileage logs are time consuming and often inaccurate. If you have an app but still need to write information down, it’s not serving its purpose. This is a must.
As stated before, manual mileage tracking can be inaccurate. An automated app should guarantee accurate information and a fair reimbursement for both mobile-enabled workers and the company they’re driving for. If it doesn’t meet that need, it’s not serving its purpose. Again, this is a must.
There are two primary reasons for mileage logs: reimbursement and IRS-compliant records of the miles reimbursed. If the mileage tracker isn’t capturing start and end locations, dates and distances, it is not serving its purpose. This is also essential.
Another benefit to automated mileage tracking? Easy mileage submission. No more scraps of barely legible handwriting turned in to an overworked member of the accounting team. A digital version should arrive, easily read and transferable to whatever program your company uses to compute mileage reimbursements. If a mileage tracker app does not offer this, it’s not really doing its job. Not a must, but a really nice to have.
We’re through the basics. Now for the nice to haves. And it’s nice to have a feature that allows you to tell your phone when your business hours begin. Say the app starts recording your road trip to Disney with the family? You should be able to mark the trip afterward as a vacation.
Everyone knows using a phone drains its battery. That’s doubly true if the phone is working hard at updating your location. Whether your phone is the latest version, or you’ve been holding out on updating it until you absolutely have to, a little extra battery can go a long way. Again, this isn’t necessary, but it sure is nice to have.
A good mileage tracking app provides all the above. But the best comes with a team responsible for gathering the mileage information, managing reimbursements and providing insights into your mobile-enabled workforce. One of the arguments for automating mileage tracking is boosting productivity, both for those in the field and those busy filling out the logs. Any mileage tracker can solve that first piece, but you’ll still have someone dedicated to mileage log submission and reimbursement. Handing it off to a team of experts means freeing your company to focus on what it does best.
As you might have guessed, we have a mileage tracker app. And yes, it passes all of these tests. Sure, you could have one that covers the basics. But, when it comes to mileage reimbursement, you want quality. Curious to know why? Or just to know more? You can read more about Motus Mobile, or ask for a demo and we can show it to you.