Risk & Compliance

Successful mobile workforce management is not easy. Companies must keep up with legal guidelines, ensure IRS compliance, and promote driver safety. Check out these posts for ways to mitigate risk in your mobile workforce.

  • Exaggerating the number of miles someone has driven for work is a form of employee theft. Although sometimes disregarded, employee mileage fraud poses a serious threat to businesses operating with mobile workforces. In cases of mileage fraud, employees are reimbursed by their employers for more mileage than what was required for them to perform their…

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  • Employee integrity within the workforce is something desired by all, but sometimes it is inevitably unattainable. As it turns out, one of the most common examples of employee theft happens to be mileage fraud. In fact, mileage fraud occurs even more frequently than employees over reporting tips, inflating the cost of items beyond their true…

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  • Reimbursement for mobile employees can be tricky and ambiguous for companies across the country. While an employee desires being reimbursed for his or her actual expenses, an employer just as equally desires increased transparency into the reimbursements it is distributing. California Labor Code Section 2802: California is a state that has seen this disconnect come…

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  • The holiday season brings a number of unique driving risks. During this time of year, there can be difficult weather conditions, limited daylight, and drivers in unfamiliar areas. Below are just a few ways you can drive safely and smartly this holiday season. Plan Ahead Before you start your trip, make sure your vehicle is…

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  • There are many reasons why the IRS may audit your organization, however, one area often overlooked is your vehicle program. Whether you administer a fleet or reimbursement program, the way in which you reimburse or charge back your employees for business mileage could be a red flag. It’s important to understand why the IRS would…

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  • As you may have seen, there was recently a major gas leak which forced the closure of a crucial pipeline that brings gasoline to the Eastern United States. As CNN reports: “…a section of the Colonial Pipeline, which runs from Houston to New York, has been closed since Sept. 9 after a spill of roughly…

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  • IRS audits are about as much fun as root canals. Both are painful, costly, and grueling. Unlike arduous dental work, however, you may find your company (or your employees) audited again and again if you’re not careful to take the proper steps to have up-to-date vehicle programs and processes in place. Employers generally provide for…

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  • Mileage logs are one of the most important tools mobile workforce managers use to capture, reimburse, and report on employees’ business driving. If used effectively, mileage logs create a clear picture of personal and business usage that is both accurate and defensible in the event of an audit. Unfortunately, both employees and employers often incorrectly…

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  • Inaccurately reimbursing workers for business-related driving expenses costs many companies thousands of dollars every year (about $3,000 dollars per employee each year, in our experience). Large companies regularly lose hundreds of thousands of dollars year after year because of this, often without realizing their mistake. However, this is nothing compared to the costs of class…

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