Risk & Compliance

Successful mobile workforce management is not easy. Companies must keep up with legal guidelines, ensure IRS compliance, and promote driver safety. Check out these posts for ways to mitigate risk in your mobile workforce.

  • Employee integrity within the workforce is something desired by all, but sometimes it is inevitably unattainable. As it turns out, one of the most common examples of employee theft happens to be mileage fraud. In fact, mileage fraud occurs even more frequently than employees over reporting tips, inflating the cost of items beyond their true…

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  • Reimbursement for mobile employees can be tricky and ambiguous for companies across the country. Employee desire reimbursement for his or her actual expenses. Employers desire increased transparency into the reimbursements it is distributing. California Labor Code Section 2802 California has seen the cycle of this disconnect for decades. This cycle gave rise to the state’s…

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  • There are many reasons why the IRS may audit your organization. But most decision makers often overlooked their vehicle program. Have a fleet? Maybe a reimbursement program? Regardless, the way you reimburse or charge back your employees for business mileage could be a red flag. And preventing a vehicle program audit of your company should…

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  • As you may have seen, there was recently a major gas leak which forced the closure of a crucial pipeline that brings gasoline to the Eastern United States. As CNN reports: “…a section of the Colonial Pipeline, which runs from Houston to New York, has been closed since Sept. 9 after a spill of roughly…

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  • IRS audits are about as much fun as root canals. Both are painful, costly and grueling. Unlike dental work, however, you may find your company (or your employees) audited again and again. Only companies that take the proper steps with their vehicle programs and processes in place are not concern. Employers generally provide for their…

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  • Mileage logs are one of the most important tools mobile workforce managers use. They capture, reimburse, and report on employees’ business driving. If used effectively, mileage logs create a clear picture of personal and business usage. An accurate and defensible mileage log is best in the event of an audit. Unfortunately, both employees and employers…

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  • Inaccurately reimbursing workers for business-related driving expenses costs many companies thousands of dollars every year (about $3,000 dollars per employee each year, in our experience). Large companies regularly lose hundreds of thousands of dollars year after year because of this, often without realizing their mistake. However, this is nothing compared to the costs of class…

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