Risk & Compliance

Successful mobile workforce management is not easy. Companies must keep up with legal guidelines, ensure IRS compliance, and promote driver safety. Check out these posts for ways to mitigate risk in your mobile workforce.

  • When people think about the responsibilities of a Human Resources team, a few core functions come to mind. Talent recruitment, people management and organizational performance. For a Finance team, people likely consider business performance reporting and traditional accounting practices as their key responsibilities. From my experience at Motus, I’ve seen firsthand how the responsibilities of…

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  • Dedicated Experts to Help Motus Customers Successfully Navigate Today’s Dynamic Legal, Tax and Economic Landscapes Boston, Mass. – April 25, 2017 – Motus, the premier vehicle management and reimbursement platform, today announced it has established the Motus Policy & Compliance Board to help customers successfully navigate the full spectrum of legal, tax and economic challenges of…

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  • Newly Created Position Dedicated to Helping Motus Customers Mitigate Risk and Ensure Compliance Across Their Mobile Workforce Boston, Mass. – January 30, 2017 – Motus the premier vehicle management and reimbursement platform, today announced the addition of Danielle Lackey as General Counsel. In addition to being responsible for all company legal affairs, Danielle will serve as executive…

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  • Exaggerating the number of miles someone has driven for work is a form of employee theft. Although sometimes disregarded, employee mileage fraud poses a serious threat to businesses operating with mobile workforces. In cases of mileage fraud, employers reimburse their employees for more mileage than required for them to perform their job. Without proper processes…

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  • Employee integrity within the workforce is something desired by all, but sometimes it is inevitably unattainable. As it turns out, one of the most common examples of employee theft happens to be mileage fraud. In fact, mileage fraud occurs even more frequently than employees over reporting tips, inflating the cost of items beyond their true…

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  • Reimbursement for mobile employees can be tricky and ambiguous for companies across the country. Employee desire reimbursement for his or her actual expenses. Employers desire increased transparency into the reimbursements it is distributing. California Labor Code Section 2802 California has seen the cycle of this disconnect for decades. This cycle gave rise to the state’s…

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  • There are many reasons why the IRS may audit your organization. But most decision makers often overlooked their vehicle program. Have a fleet? Maybe a reimbursement program? Regardless, the way you reimburse or charge back your employees for business mileage could be a red flag. And preventing a vehicle program audit of your company should…

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  • As you may have seen, there was recently a major gas leak which forced the closure of a crucial pipeline that brings gasoline to the Eastern United States. As CNN reports: “…a section of the Colonial Pipeline, which runs from Houston to New York, has been closed since Sept. 9 after a spill of roughly…

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  • IRS audits are about as much fun as root canals. Both are painful, costly and grueling. Unlike dental work, however, you may find your company (or your employees) audited again and again. Only companies that take the proper steps with their vehicle programs and processes in place are not concern. Employers generally provide for their…

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  • Mileage logs are one of the most important tools mobile workforce managers use. They capture, reimburse, and report on employees’ business driving. If used effectively, mileage logs create a clear picture of personal and business usage. An accurate and defensible mileage log is best in the event of an audit. Unfortunately, both employees and employers…

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