Vehicle Programs

If you have mobile employees, you’re likely using (or considering) a reimbursement program or company cars to provide for their business travel. Our posts explore these options and provide insight into selecting the right vehicle program.

  • Flat car allowance models, in which single, company-wide rates are used to reimburse all employees for any business travel, have historically been a popular method of mileage reimbursement. Unfortunately, though, this model just isn’t flexible enough to reimburse all employees fairly. For example, giving each employee $300 a month to cover all business travel expenses might initially seem like the easiest approach; but by not calculating individualized, location-specific reimbursements, companies usually end up either underpaying or overpaying workers.

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  • When it comes to mileage reimbursement, there are a few options that employers can choose. Options include: car allowances, the IRS mileage rate, cents-per-mile rates (other than the IRS), and fixed and variable rate (FAVR) programs.  The option that many companies choose is the IRS rate because it seems the most standard and the easiest….

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  • Trying to decide the right vehicle program to meet the needs of both your company and your employees? We get it. Choosing whether to reimburse employees for their personal vehicles or provide them with company vehicles isn’t an easy decision. There are a number of unique advantages and challenges to consider with both. To make…

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  • Does your organization have mobile employees? Are you trying to make sure they can get where they need to go? Chances are, you’ve considered providing company cars to help them do their jobs. Company-provided cars (fleets) can be a great option for your mobile workforce, but they also come with unique challenges. To help you…

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  • Let’s set the record straight: no, the IRS mileage rate is not a required mileage reimbursement rate. Set by the IRS, the standard business mileage rate serves as a “safe harbor” to calculate the tax deductible costs of operating an automobile for business. The IRS mileage rate is calculated annually and is meant to reflect…

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  • Many businesses rely on the IRS mileage rate as a standard for mileage reimbursement. But the IRS rate, set once per year and based on data from the previous year, is inherently flawed when used as a one-size-fits-all rate for reimbursement. Motus President & CEO, Craig Powell, discusses why using the IRS rate for reimbursement…

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  • We are a data and technology company that helps mobile employees save time in their day and helps their employers save money through more accurate and efficient vehicle reimbursements. But what exactly does that mean? Simply put, we take the guesswork out of repaying your workers for the costs of day-to-day business travel and save…

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  • The results are in! We’ve released the findings from a recent survey conducted by third-party research organization TechValidate. The independently-verified survey included responses from Motus customers ranging from small and medium-sized businesses to large enterprises. The survey showcased an astounding 91% of our customers realized a return on investment (ROI) within 12 months, with 49%…

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  • In recent Republican and Democratic Presidential debates, candidates have sounded off on the US government’s failure to keep pace with advancements in technology. The issues with Healthcare.gov caused a lot of swirl and finger pointing and brought outdated federal government information technology to the forefront. The government is decades behind current technology on cyber security,…

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  • Inaccurately reimbursing workers for business-related driving expenses costs many companies thousands of dollars every year (about $3,000 dollars per employee each year, in our experience). Large companies regularly lose hundreds of thousands of dollars year after year because of this, often without realizing their mistake. However, this is nothing compared to the costs of class…

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