Vehicle Programs

Mobile workers incur a wide range of expenses as they drive, from fuel and maintenance costs to insurance premiums and depreciation, and they must be repaid accordingly. Tracking, processing, and reimbursing accurately for these costs is not always easy though, particularly for companies with many mobile workers. Is a flat car allowance the right idea?…

In the first installment of the HR Hangout, we introduced how HR leaders are developing more influence and expertise among other executive leaders of their business. According to a study carried out by Harvard Business Review, Why Chief Human Resources Officers Make Great CEOs, this increased influence has led to a more collaborative environment between…

Whether you’re a small business owner supporting a few remote employees or a regional sales manager overseeing an entire mobile workforce, it’s not always easy to find the right vehicle program for your business. There are a number of factors to consider when deciding which type of vehicle program will support both the needs of…

Reimbursing your mobile workforce correctly is of utmost importance. If done incorrectly, your company can expose itself to risk of a potential class-action lawsuit (which in some cases has cost businesses upwards of seven figures). Reimbursing mobile employees who drive 5,000 or more miles per year can be a complex and often stressful process. When…

More and more people are beginning to drive for work; in fact, by 2020, an overwhelming majority of the U.S. workforce will be comprised of mobile employees. Many of these employees will work in the food and beverage industry, primarily supplying, selling and delivering products all across the country. As one might guess, the job…

Flat car allowance models, in which single, company-wide rates are used to reimburse all employees for any business travel, have historically been a popular method of mileage reimbursement. Unfortunately, though, this model just isn’t flexible enough to reimburse all employees fairly. For example, giving each employee $300 a month to cover all business travel expenses might initially seem like the easiest approach; but by not calculating individualized, location-specific reimbursements, companies usually end up either underpaying or overpaying workers.

When it comes to mileage reimbursement, there are a few options that employers can choose. Options include: car allowances, the IRS mileage rate, cents-per-mile rates (other than the IRS), and fixed and variable rate (FAVR) programs.  The option that many companies choose is the IRS rate because it seems the most standard and the easiest….

Trying to decide the right vehicle program to meet the needs of both your company and your employees? We get it. Choosing whether to reimburse employees for their personal vehicles or provide them with company vehicles isn’t an easy decision. There are a number of unique advantages and challenges to consider with both. To make…

Does your organization have mobile employees? Are you trying to make sure they can get where they need to go? Chances are, you’ve considered providing company cars to help them do their jobs. Company-provided cars (fleets) can be a great option for your mobile workforce, but they also come with unique challenges. To help you…

Let’s set the record straight: no, the IRS mileage rate is not a required mileage reimbursement rate. Set by the IRS, the standard business mileage rate serves as a “safe harbor” to calculate the tax deductible costs of operating an automobile for business. The IRS mileage rate is calculated annually and is meant to reflect…