Vehicle Programs

If you have mobile employees, you’re likely using (or considering) a reimbursement program or company cars to provide for their business travel. Our posts explore these options and provide insight into selecting the right vehicle program.

  • There are four well-known options that companies can choose from for their business vehicle program: company-owned vehicles, flat allowance, fixed and variable rate and cents-per-mile reimbursement. While the Fixed and Variable Rate (FAVR) Reimbursement program is the most comprehensive and flexible, each offers a different solution to the issue of business travel. Take the mileage…

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  • 2018 Vehicle Cost Trends and Your Business It’s well-known that economic forces have a direct impact on businesses. In fact, for businesses with mobile workers, the 2018 Vehicle Capital Costs Trend Report forecasts significant changes for this year’s automotive landscape. So, what does that mean for these companies? It truly depends on the type of…

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  • We’re living in an on-demand world. Today’s consumers can replenish their refrigerators, order dinner, request a ride and even cue up a new movie to immediately watch with just a few clicks. But those goods and services must get from A to Z, forcing companies to decide whether to build out a delivery service, or…

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  • An easy answer to that question would be to say that “like snowflakes, no two reimbursements are created exactly alike.” However, that wouldn’t answer the question, nor would it consider the various factors that contribute to a modern, fair and accurate reimbursement figure for each individual mobile employee. So, with that in mind, let’s jump…

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  • Mobile workers incur a wide range of expenses as they drive, from fuel and maintenance costs to insurance premiums and depreciation, and they must be repaid accordingly. Tracking, processing, and reimbursing accurately for these costs is not always easy though, particularly for companies with many mobile workers. The reality is, companies have several options when…

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  • In the first installment of the HR Hangout, we introduced how HR leaders are developing more influence and expertise among other executive leaders of their business. According to a study carried out by Harvard Business Review, Why Chief Human Resources Officers Make Great CEOs, this increased influence has led to a more collaborative environment between…

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  • Whether you’re a small business owner supporting a few remote employees or a regional sales manager overseeing an entire mobile workforce, it’s not always easy to find the right vehicle program for your business. There are a number of factors to consider when deciding which type of vehicle program will support both the needs of…

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  • Reimbursing your mobile workforce correctly is of utmost importance. If done incorrectly, your company can expose itself to risk of a potential class-action lawsuit (which in some cases has cost businesses upwards of seven figures). Reimbursing mobile employees who drive 5,000 or more miles per year can be a complex and often stressful process. When…

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  • More and more people are beginning to drive for work; in fact, by 2020, an overwhelming majority of the U.S. workforce will be comprised of mobile employees. Many of these employees will work in the food and beverage industry, primarily supplying, selling and delivering products all across the country. As one might guess, the job…

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  • Flat car allowance models, in which single, company-wide rates are used to reimburse all employees for any business travel, have historically been a popular method of mileage reimbursement. Unfortunately, though, this model just isn’t flexible enough to reimburse all employees fairly. For example, giving each employee $300 a month to cover all business travel expenses might initially seem like the easiest approach; but by not calculating individualized, location-specific reimbursements, companies usually end up either underpaying or overpaying workers.

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