Vehicle Programs

If you have mobile employees, you’re likely using (or considering) a reimbursement program or company cars to provide for their business travel. Our posts explore these options and provide insight into selecting the right vehicle program.

  • Employers have two options for providing for their mobile workers: offering company-provided vehicles (fleets) or reimbursing employees for the business use of their personal vehicles. While both programs offer many distinct benefits, there are times when offering company vehicles makes the most sense. Below, we take a look at the most common reasons companies choose…

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  • Reimbursing employees who drive for work can be tricky business. There are many “moving parts” to consider, like volatile gas prices, maintenance costs, insurance premiums, and taxes, just to name a few. To further complicate matters, wasteful reimbursement strategies have become common practice for many organizations. Over the past eleven years, we’ve found that offering…

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  • So you’ve decided to reimburse your employees for driving their personal vehicles for work. Problem solved, right? Not so fast. Vehicle reimbursement has many advantages, but those benefits can be overshadowed by unnecessary costs if you implement the wrong program. Many companies lose thousands of dollars per employee each year by using the wrong program…

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  • If you’ve investigated vehicle reimbursement at all, you have likely come across “FAVR.” FAVR, which stands for “Fixed and Variable Rate”, is an IRS revenue procedure that can be used to reimburse mobile employees tax-free for both the fixed and variable costs associated with driving for business. Put simply, it is the fairest, most accurate,…

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  • Every year the IRS announces a new IRS mileage rate. That number is generally somewhere between 60 cents and 30 cents, but it has considerable impact on many companies’ vehicle programs. So what is the IRS mileage rate? And when it changes, how should companies react? We’ll explain everything you need to know about the…

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  • Every business trip is different, yet many employers reimburse their workers using one static rate. This ignores costs like fuel, which changes with every trip depending on the length of that trip and where in the country workers are traveling. Keep in mind, however, the hidden costs of one-size-fits-all reimbursement programs go far beyond just…

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