Mileage Reimbursement

Exaggerating the number of miles someone has driven for work is a form of employee theft. Although sometimes disregarded, employee mileage fraud poses a serious threat to businesses operating with mobile workforces. In cases of mileage fraud, employees are reimbursed by their employers for more mileage than what was required for them to perform their…

The standard mileage rate for 2017 was recently announced by the IRS, advising taxpayers of the optional cents per mile reimbursement rate for the year. It’s important for businesses with mobile employees to be aware of this announcement. The 2017 standard mileage rate provides a benchmark for mobile workers to calculate their reimbursement for their…

Reimbursement for mobile employees can be tricky and ambiguous for companies across the country. While an employee desires being reimbursed for his or her actual expenses, an employer just as equally desires increased transparency into the reimbursements it is distributing. California Labor Code Section 2802: California is a state that has seen this disconnect come…

As you may have seen, there was recently a major gas leak which forced the closure of a crucial pipeline that brings gasoline to the Eastern United States. As CNN reports: “…a section of the Colonial Pipeline, which runs from Houston to New York, has been closed since Sept. 9 after a spill of roughly…

Automation is dramatically impacting businesses of all types – from cybersecurity, to healthcare, to agriculture. As technology shifts many of the tasks workers perform daily from manual processes to automated processes, businesses are able to become more efficient and better at helping employees to reach their full potential.

Flat car allowance models, in which single, company-wide rates are used to reimburse all employees for any business travel, have historically been a popular method of mileage reimbursement. Unfortunately, though, this model just isn’t flexible enough to reimburse all employees fairly. For example, giving each employee $300 a month to cover all business travel expenses might initially seem like the easiest approach; but by not calculating individualized, location-specific reimbursements, companies usually end up either underpaying or overpaying workers.

Every business trip is different, yet many employers reimburse their workers using one static rate. This ignores costs like fuel, which changes with every trip depending on the length of that trip and where in the country workers are traveling. Keep in mind, however, the hidden costs of one-size-fits-all reimbursement programs go far beyond just…