Vehicle Reimbursement

An easy answer to that question would be to say that “like snowflakes, no two reimbursements are created exactly alike.” However, that wouldn’t answer the question, nor would it consider the various factors that contribute to a modern, fair and accurate reimbursement figure for each individual mobile employee. So, with that in mind, let’s jump…

  Mobile workers incur a wide range of expenses as they drive, from fuel and maintenance costs to insurance premiums and depreciation, and they must be repaid accordingly. Tracking, processing, and reimbursing accurately for these costs is not always easy though, particularly for companies with many mobile workers. The reality is, companies have several options…

Expense management is one of the top line items costing companies and impacting their bottom line. The cost of one-size-fits-all approaches to expense management are significant to the extent that they’re no longer proving ROI to businesses. In fact, they’re pushing business leaders to find new solutions that lower costs and create efficiencies in the…

Whether you’re a small business owner supporting a few remote employees or a regional sales manager overseeing an entire mobile workforce, it’s not always easy to find the right vehicle program for your business. There are a number of factors to consider when deciding which type of vehicle program will support both the needs of…

Reimbursing your mobile workforce correctly is of utmost importance. If done incorrectly, your company can expose itself to risk of a potential class-action lawsuit (which in some cases has cost businesses upwards of seven figures). Reimbursing mobile employees who drive 5,000 or more miles per year can be a complex and often stressful process. When…

More and more people are beginning to drive for work; in fact, by 2020, an overwhelming majority of the U.S. workforce will be comprised of mobile employees. Many of these employees will work in the food and beverage industry, primarily supplying, selling and delivering products all across the country. As one might guess, the job…

When it comes to mileage reimbursement, there are a few options that employers can choose. Options include: car allowances, the IRS mileage rate, cents-per-mile rates (other than the IRS), and fixed and variable rate (FAVR) programs.  The option that many companies choose is the IRS rate because it seems the most standard and the easiest….

Trying to decide the right vehicle program to meet the needs of both your company and your employees? We get it. Choosing whether to reimburse employees for their personal vehicles or provide them with company vehicles isn’t an easy decision. There are a number of unique advantages and challenges to consider with both. To make…

Let’s set the record straight: no, the IRS mileage rate is not a required mileage reimbursement rate. Set by the IRS, the standard business mileage rate serves as a “safe harbor” to calculate the tax deductible costs of operating an automobile for business. The IRS mileage rate is calculated annually and is meant to reflect…

Many businesses rely on the IRS mileage rate as a standard for mileage reimbursement. But the IRS rate, set once per year and based on data from the previous year, is inherently flawed when used as a one-size-fits-all rate for reimbursement. Motus President & CEO, Craig Powell, discusses why using the IRS rate for reimbursement…