Background
After a decade of acquisitions, DBI Beverage’s mobile workforce expanded significantly. With 600 employees logging business mileage across nine Northern California locations, the company relied on manual paper logs to track every mile. Those logs created inconsistent reporting, unnecessary administrative work, and limited visibility into true reimbursement needs.
CFO David Yoder recognized that upgrading mileage capture could drive meaningful financial and operational improvements — and potentially deliver substantial cost savings.
Challenges
DBI’s manual mileage process created frustration for both mobile employees and administrators. Paper logs were time-consuming to fill out and difficult to verify. The lack of GPS-verified accuracy made it challenging to ensure fairness, consistency, and compliance across the business, especially as the workforce grew through acquisitions.
The company needed a scalable way to reduce time spent on mileage reporting and bring clarity and accuracy back to their reimbursement program.
So what?
The old process wasn’t just inefficient. It made it nearly impossible to control spend, ensure fairness, or maintain confidence in mileage data.
Objectives
DBI Beverage set clear goals for a next-generation, data-powered program:
- Save time for mobile workers by eliminating manual logs
- Ensure accurate, GPS-verified, IRS-compliant mileage
- Deliver meaningful cost savings and fast ROI
- Create consistency across all locations and employees
The Motus Solution
DBI Beverage partnered with Motus to bring its entire mobile workforce onto a single, complete mileage reimbursement platform. With automated, GPS-verified mileage capture, employees who drove for work no longer had to complete paper logs. The Motus program standardized reimbursement across locations and ensured accuracy at every step.
David Yoder notes the strong adoption and trust the team has in the platform:
Motus also provided ongoing support through a dedicated Customer Success Manager and onboarding resources that made implementation seamless.
The Results
Motus delivered measurable financial impact and improved the employee experience:
- $337,000 in annual cost savings, a 13% year-over-year reduction in mileage reimbursement spend
- 600 mobile workers unified on one platform, with fair and accurate reimbursements
- Increased confidence across finance and field teams, driven by accurate GPS-verified data
- Stronger productivity, thanks to simplified day-to-day mileage capture
- Ongoing program support, with regular check-ins and proactive communication from Motus
Conclusion
By transitioning to Motus, DBI Beverage eliminated paper processes, unlocked significant cost savings, and brought consistency to a large, fast-growing mobile workforce. With accurate mileage data, streamlined workflows, and a trusted partner supporting their drivers, DBI Beverage gained a more efficient, compliant, and scalable way to manage its reimbursement program.