Background
Key Energy Services depends on a mobile workforce to drive sales and support customer operations. For years, employees manually logged their business miles, an administrative burden that pulled them away from revenue-generating work. Leaders knew this daily paperwork slowed productivity and created an inconsistent approach to mileage reporting.
Already a Motus customer for FAVR reimbursements, Key Energy trusted Motus to help them modernize mileage capture and enhance visibility across their mobile workforce.
Challenges
Key Energy identified three core challenges:
- Mobile workers spent valuable time filling out mileage logs instead of selling
- Mileage reporting accuracy needed improvement
- Leadership lacked visibility into driving patterns and business mileage trends
Without automation, the organization had no streamlined way to reduce paperwork, manage cost, or control liability associated with mileage records.
So what?
The manual process constrained productivity and contributed to unnecessary mileage spend.
Objectives
Key Energy sought to:
- Automate mileage tracking to give workers more time for sales
- Reduce mileage reimbursement costs through improved accuracy
- Strengthen management visibility into mileage patterns
- Ensure documentation to help manage liability
The Motus Solution
Motus implemented automated mileage tracking through the Motus App. The app eliminated manual entry and ensured accurate, GPS-verified mileage, providing a consistent, mobile-friendly experience for workers.
Because Key Energy already trusted Motus’ expertise with their FAVR reimbursement program, extending the partnership was seamless. Automated tracking quickly replaced mileage paperwork and provided leadership with more visibility across the field.
The Results
- 800 hours saved annually per 100 mobile workers
- Workers reclaimed time previously spent on manual mileage logs.
- 15–25% reduction in mileage expenses
- Accurate, GPS-verified miles eliminated inflated reporting.
- 99% positive employee satisfaction rating.
- Adoption surged thanks to simple, automated tracking.
- 25% reduction in reported mileage in the first year
- Automation drove immediate, measurable cost control.
- Improved visibility and liability management
- Automated documentation ensured clear trip records.
Conclusion
By implementing automated mileage tracking through Motus, Key Energy Services freed up its salesforce, strengthened mileage accuracy, and reduced costs across the business. The partnership continues to deliver productivity gains, cost savings, and better visibility, supporting growth and profitability for the organization.
