Background
Innovation is central to Hologic’s mission. As a global medical technology leader committed to improving women’s health, the company relies on thousands of workers such as sales teams, service technicians, and employees who frequently drive between clinics and customer sites.
Yet, the way Hologic reimbursed these employees for business use of their personal vehicles had not kept pace with the organization’s growth.
Challenges
Before Motus, Hologic lacked a formal, centralized reimbursement program. Instead, the company relied on:
- Manually reported mileage
- Gas cards
- Standard car allowances
Each of Hologic’s six HR-managed groups administered reimbursements differently, without formal training or consistent guidelines. This created:
- Inaccurate reimbursements
- Overspending on gas cards
- Operational waste
- High administrative burden on HR
- No effective way to monitor, manage, or audit reimbursement spend
So what?
The fragmented system increased costs, reduced equity, and prevented HR from focusing on core priorities.
Objectives
Hologic needed to:
- Create a unified, companywide reimbursement program
- Ensure fair, accurate, and compliant payments
- Gain visibility into usage and spending
- Reduce administrative lift on HR teams
- Deliver a better experience for mobile workers
The Motus Solution
Hologic partnered with Motus to consolidate all reimbursements into a tailored FAVR program. With the Motus mobile app, employees seamlessly report mileage and receive IRS-compliant, tax-free reimbursements personalized to where they drive and how often.
Motus Member Services provides real-time support, giving mobile workers a dedicated place for questions while reducing HR’s workload. The complete solution also allows Hologic to monitor usage, spending, and compliance across the business.
As Will Rainwater, Director of Compensation & Equity Administration, shared:
The Results
Motus delivered immediate value across cost, consistency, and operations:
- Cut administrative workload by nearly 25%: Automation and outsourced expertise replaced manual tasks and inconsistent HR-owned processes.
- Replaced disjointed, manual programs with one complete solution: Hologic gained centralized visibility and program consistency across all teams.
- Reduced spend from gas cards and inaccurate reimbursements: The Motus app ensures tax-free, accurate, location-based payments.
- Delivered better support for employees who drive for work: Member Services handles day-to-day reimbursement questions and ticketing.
Conclusion
Hologic transformed reimbursement from a fragmented, manual set of programs into a next-generation, data-powered, and cost-efficient system. With Motus, the company reduced administrative burden, eliminated overspend, and ensured fair, compliant reimbursement for thousands of employees who drive for work, scaling easily as the organization continues to grow.