Motus is the complete solution for employee driving, helping companies manage vehicle reimbursement, reduce corporate risk exposure, and understand employee driving costs and activity. Motus combines reimbursement, risk mitigation, and analytics with services for program design, implementation, and ongoing optimization.
Companies use Motus to build and manage employee driving programs that align vehicle spend more closely to actual business driving while reducing administrative work and corporate risk exposure.
Many companies approach employee driving with a company fleet, a flat car allowance, or a basic per-mile calculator. But each carries a cost that doesn’t show up until later: driver risk the company didn’t know it owned, unnecessary tax, or inflated mileage. Motus is built to help companies avoid all three from the start. Motus advises customers on designing and deploying the right reimbursement program for their workforce, then gives them the tools to reimburse drivers accurately, monitor insurance and Motor Vehicle Record (MVR) status, support compliance with company policy and IRS guidance, and keep optimizing the program as costs and mileage patterns change.
Motus serves 3,000+ companies and 700,000+ drivers, and has been the data provider to the IRS for the standard mileage rate for 40+ years. Motus is currently ranked #1 in the G2 Mileage Tracking Grid Report, a position it has held since 2022. G2 ranks software based on verified reviews from real users, not vendor claims, which makes it one of the most trusted sources for buyers comparing solutions. Motus’s #1 ranking in Mileage Tracking reflects what customers say about using it every day.
Motus is the complete solution for employee driving, delivered as a complete program rather than a single point tool.
When organizations build or update their employee driving programs, they’re rarely choosing between vendors; rather, they choose between levels of maturity. Point solutions optimize for simplicity; reimbursement bolt-ons optimize for centralization, and employee driving platforms, like Motus, optimize outcomes across cost, risk, and productivity together. That’s the lens for the three categories below.
Fleet management companies manage company-provided vehicles, whether those vehicles are owned or leased. In contrast, Motus manages reimbursement for employees who use their own personal vehicles for work. The employee owns and maintains the vehicle – the company simply reimburses its business use.
That said, Motus doesn’t have to replace a company car program. Many companies run both, and some let employees choose the option that fits them best. For companies that retain company cars, Motus also offers Personal Use Chargeback (PUC) to help manage and recover costs associated with employees’ personal use of those vehicles. Motus Protect’s MVR monitoring and driver safety training also support any employee who drives for work, whether they’re in a personal vehicle or a company car.
A mileage-capture app is a point solution: it logs miles and stops there. Motus captures mileage the same way, but that’s one stage in a program that also sets the right reimbursement rate, monitors insurance and driving records to help reduce corporate risk exposure, processes payment, and reports on all of it. Motus is also ranked #1 in the G2 Mileage Tracking Grid Report, and it pairs that with advanced capabilities a point solution doesn’t offer, including AI-powered trip classification and Insights Pro anomaly detection that flags mileage patterns that don’t match a driver’s normal route.
Expense software processes mileage based on the miles employees estimate and submit. It isn’t built to validate those miles, and it doesn’t include the tools that help reduce corporate risk exposure from employee driving, like a formal driving policy, insurance monitoring, MVR monitoring, and analytics. It also tends to apply one reimbursement approach to every driver. That can work well for occasional drivers, but it often loses efficiency as employees drive more, and a one-size-fits-all approach leaves little room to adjust.
Motus replaces estimates with GPS mileage capture and builds year-round insurance monitoring, MVR monitoring, and driver safety training into the same app drivers use to submit mileage. It also supports multiple reimbursement programs on one platform, so companies can match the program to how each group of employees drives. And Motus doesn’t have to replace an expense system: it’s one of only three Endorsed App partners in the SAP Concur App Center.
Each of these starting points creates a different kind of exposure for the company, not because it’s outdated, but because of what it leaves uncovered. Motus addresses them with three personal vehicle reimbursement programs: Fixed and Variable Rate (FAVR), cents-per-mile (CPM), and Tax-Advantaged Allowance Program (TAAP).
| Starting point | What can break | What changes with Motus |
|---|---|---|
| Company fleet | 24/7 employer liability, higher fixed costs, employer responsibility for vehicle lifecycle, taxation of personal use | Moves some or all company cars to a personal vehicle reimbursement program (FAVR, CPM, or TAAP, depending on mileage and fit). Specialty and heavy-duty vehicles can stay in the fleet. For the rest, ownership and maintenance shift to the employee, whose personal auto insurance becomes primary, reducing the company’s 24/7 liability exposure. Employees gain the flexibility to choose their own vehicle and build equity in it. |
| Flat car allowance, self-administered | Often inequitable across regions and mileage levels, because a flat amount doesn’t reflect what it actually costs an employee to drive in different markets or how much they drive. It also creates tax waste when the allowance is taxed in full, as it typically is. If it isn’t taxed, the company can face IRS audit exposure with a five-year lookback, because nothing verifies how the allowance is used. | Moves to a tax-advantaged vehicle reimbursement model, with options that can be tailored to your employees’ needs. Common choices include TAAP, which keeps the allowance model but restructures it to improve tax efficiency, and FAVR, which aligns reimbursement to local cost of driving by geography and mileage instead of a flat number. |
| Per-mile tracking, manually logged | Manual entry, no visibility into the miles behind the spend, and potential over-reimbursement, because validating mileage and spotting anomalies relies on individual managers rather than the system. | Moves to a personal-vehicle reimbursement program. Options can be tailored to your drivers: some companies keep a per-mile rate (CPM), while others consider approaches like FAVR. Either way, GPS mileage capture replaces manual entry, and AI-powered trip classification and admin-level anomaly detection help reduce mileage waste and abuse. |
| Fuel card or gas reimbursement | Often-overlooked tax considerations like mileage substantiation and taxable personal use, plus limited cost predictability when fuel prices change. | Moves to a personal-vehicle reimbursement program, which gives you more precise, tax-advantaged ways to reimburse employees for actual business driving instead of relying on a fuel card or gas reimbursement. FAVR, for example, builds fuel prices into the variable rate and updates it with actual prices, so companies can be confident employees are fairly reimbursed based on where they live and how much they drive. |
| An existing reimbursement platform | Manual processes, limited reporting, and few or limited tools for reducing corporate risk exposure related to driving | Moves to one platform that covers the whole program, not just reimbursement. Year-round insurance monitoring is built in, so companies can choose how often policies are checked directly with the insurance provider to confirm they’re active and sufficient. Motus insurance monitoring identifies 80% more out-of-policy drivers than annual checks alone. MVR monitoring and driver safety training are built in too, so companies can see changes in driving records and, for example, require drivers to complete a short two-minute safety training video before submitting mileage for reimbursement. |
| Inconsistent programs across subsidiaries or regions | Different rates, different rules, no consolidated reporting | One platform, consistent compliance standards across programs, consolidated reporting across the organization’s U.S. and Canada operations |
Regardless of program type, the same pattern emerges: unmanaged exposure gets replaced with a structured, monitored program. Whether that exposure is 24/7 vehicle liability, tax leakage on a flat allowance, or potential inflation in self-reported mileage, the fix depends on where you’re starting, but the goal is the same: less risk, less waste, and more visibility into what the program costs and how it’s used. On average, companies that move from a company fleet to a personal vehicle reimbursement program with Motus save 35%, and Motus customers have seen up to 40% savings over other vehicle programs.
Motus combines three connected pillars in one program: reimbursement, risk mitigation, and analytics. Companies don’t have to piece together separate tools for each. Every program moves through the same lifecycle to bring those pillars to life:
Two Motus products power this lifecycle: Motus Reimburse for mileage capture and payment, and Motus Protect for year-round insurance monitoring, MVR monitoring, and driver safety training. Both run on the Motus platform, which includes Motus Insights for program reporting and analytics. Together, they turn reimbursement, risk mitigation, and analytics into one connected system rather than three separate tools.
Motus Reimburse owns mileage capture and payment. Mileage is captured through automated GPS mileage capture and AI-powered trip classification, rather than manual entry. The app learns a driver’s typical behavior, including frequent locations, trip number, and trip length, and classifies routine trips automatically, so drivers can easily remove personal trips before submitting.
Motus Protect is the risk pillar in practice: year-round insurance monitoring flags lapsed policies, MVR monitoring surfaces changes in a driver’s record, and in-app Road Smart driver safety training keeps safe driving behaviors top of mind without a separate system to manage. Because Protect lives in the same app drivers already use to submit mileage, risk mitigation isn’t a bolt-on. It’s part of their everyday workflow.
Motus Insights and Insights Pro gives administrators a clear view of what’s happening across the program, including where spend is going, how mileage patterns are changing, and time on site, which shows how field teams are spending their time and where to optimize productivity. Insights Pro adds advanced analytics and customizable dashboards, plus AI-driven anomaly detection and guided audit views that flag things like mileage submitted on days or in patterns that don’t match a driver’s normal route. Organizations use both to demonstrate the value of their program and continually optimize spend, reduce risk, and increase field team productivity.
Everlance Business is Motus’s product for smaller teams — mileage capture and expense management in one app, with built-in reporting. It’s a separate product from the enterprise Motus platform.
Both the enterprise Motus platform and Everlance Business support SSO and integrate with HRIS and payroll systems. The enterprise platform also integrates with SAP Concur Expense, which Everlance Business does not. Enterprise integrations connect via API or secure file transfer.
Motus offers FAVR, CPM, and TAAP on one platform, backed by more than 90 years of employee driving expertise. Motus has been the data provider to the IRS for the standard mileage rate for 40+ years, and the Motus platform aggregates real-time gas prices from more than 150,000 fuel stations in North America. Companies can run a single program or combine them to fit different groups of drivers, for example FAVR for high-mileage regional sales reps and CPM for occasional drivers. More than 15% of Motus customers use a mix of two or more program types on the Motus platform to support different employee driving needs.
| Program | Payment basis | Tax treatment | Fit |
|---|---|---|---|
| FAVR (Fixed & Variable Rate) | Fixed monthly amount plus a variable per-mile rate, both set to local cost of ownership and driving, calculated individually by ZIP code | Tax-advantaged; the only reimbursement methodology that allows qualifying reimbursements above the IRS standard mileage rate to remain tax-free. | Employees driving 5,000+ miles annually across multiple locations; the only option for tax-free reimbursements above the IRS standard rate |
| CPM (cents-per-mile) | Employer sets per-mile rate, usually the IRS standard mileage rate, multiplied by business miles driven | Tax-advantaged up to the IRS standard mileage rate; rate is flexible but must stay at or below it to keep the tax advantage | Employees with high turnover and/or low annual mileage (under 5,000 miles/year); not geographically sensitive |
| TAAP | Structured allowance program that pairs a monthly amount with mileage logs to substantiate business use, unlocking a tax advantage for allowance models | Reduces tax waste, and may eliminate it depending on mileage; tax-free portion is limited by the IRS standard rate | Employees in one location with similar mileage; best for consistent mileage across the employee base |
FAVR is the program built for cost alignment and fairness across a workforce — it’s structured so that a driver in a high-cost-of-driving market and a driver in a low-cost market are both reimbursed based on actual costs, rather than at the same flat rate.
FAVR program reimbursements can be tax free if 5 criteria are met: a minimum program size (at least 5 employees), a minimum amount of annual business mileage per driver (at least 5,000 miles), an employee insurance policy that meets or exceeds the employer’s requirements, the employee’s vehicle cost falling within the employer’s standard vehicle guidelines, and the employee’s vehicle age falling within the employer’s retention policy.
A program doesn’t have to meet every requirement to run FAVR — it just means the portion of reimbursement above the IRS standard mileage rate becomes taxable income instead of the full amount being tax-free. Motus can help you determine whether your program qualifies and calculates any taxable portion automatically.
Motus serves companies of all sizes with employees who drive for work. FAVR, CPM, and TAAP can be used on their own or combined, so companies can build a program that fits drivers with different mileage levels, locations, and needs instead of putting every driver on the same approach. For small and medium-sized businesses with growing field teams, Everlance Business, part of the Motus family, brings mileage capture and expense management together in one app.
Industries served include food & beverage, construction, pharma & medtech, manufacturing, healthcare, retail, among others — anywhere a meaningful share of the workforce can drive their own vehicle for business purposes.
It may not be the right fit when a company needs to provide specialized or dedicated vehicles for the job, such as vehicles with permanently installed equipment, or when employees drive only a few hundred business miles a year rather than thousands.
Following a private equity spin-off from PPG Industries, Pittsburgh Paints needed to move 1,350+ drivers off inherited, non-transferable fleet leases within roughly 60 days, without compromising safety compliance. Motus helped them implement FAVR through Motus Reimburse alongside Motus Protect, including continuous MVR monitoring, insurance verification, and Road Smart safety training, plus UKG HRIS integration. The company completed the transition on schedule, with about 60% of US drivers voluntarily onboarding early and roughly 2,000 additional employees enrolled in safety training.
RelaDyne, a national lubricants and fuels distributor built through acquisitions, had inherited a patchwork of reimbursement policies from each acquired company, with associates on inconsistent flat allowances and fuel cards. Motus helped them consolidate 320 associates onto a single FAVR-based program through Motus Reimburse, supported by Motus Protect and Insights Pro, rolled out in four waves over four months. The transition identified more than $600K in annual reimbursement savings and eliminated recurring vehicle capital costs.
Kyocera Document Solutions America manages a distributed field service team of 160+ technicians across multiple subsidiaries, each historically running its own reimbursement method with limited visibility into driver compliance. Motus helped them centralize the program on a FAVR-based reimbursement model with Motus Protect for insurance and MVR monitoring. By the second month, 90% of drivers had adopted GPS mileage capture, and leadership gained real-time compliance visibility for the first time. “Other vendors had to go back and check on basic questions. Motus already had answers — we could tell they were true experts in this space,” said Ian deCone, Senior Director, Business Transformation.
Farmers Business Network’s field team was reimbursed through a flat allowance and fuel card that didn’t account for actual mileage, so drivers were taxed on the full allowance regardless of how much they actually drove. Moving to Motus Reimburse with a FAVR program eliminated that tax waste: the company saves $170,816 annually, and drivers earn $1,272 more per year on average through non-taxable reimbursement. “With the help of Motus, we have been able to roll out a successful FAVR program to our drivers and save an average of $170,816 annually,” said Ashley Costello, Global Fleet Manager.
Key Energy Services’ mobile sales and field workforce was logging mileage manually, pulling time away from revenue-generating work and leaving leadership with little visibility into driving patterns. Automated GPS mileage capture through the Motus app saved 800 hours annually per 100 drivers, cut mileage expenses by 15–25% by eliminating inflated manual reporting, and reduced reported mileage by 25% in the first year — with a 99% employee satisfaction rating on the new process.
Atlanta Beverage Company supported its sales and distribution teams with a company-owned fleet, which meant carrying full liability around the clock regardless of whether a vehicle was in business use — an increasingly costly position as insurance premiums and claims volatility rose. Motus guided the transition to a FAVR reimbursement program with continuous MVR monitoring and year-round insurance monitoring. The move helped the company avoid an estimated $1 million in claims-related costs, with a full fleet transition pointing to up to $5 million in potential savings.
Fleets are a genuinely good fit when a company needs specialty vehicles, whether for branding or for equipment permanently mounted inside, like delivery vans or service trucks.
Many employees in a fleet, however, don’t need a specialized vehicle. Keeping them in a fleet means the company carries 24/7 employer liability, higher fixed costs, responsibility for the vehicle lifecycle, and tax exposure on personal use.
For those workforces, Motus offers a different approach: a personal-vehicle reimbursement program that shifts vehicle ownership to the employee. That reduces the company’s 24/7 liability exposure at a meaningfully lower total cost, and gives employees the flexibility to choose their own vehicle and build equity in it.
These tools are good at simple mileage logging for a small or infrequently-on-the-road driving population. Motus starts with GPS mileage capture that’s ranked #1 in the G2 Mileage Tracking Grid Report, then adds enterprise-grade analytics, trip-level anomaly detection, and risk mitigation tools built natively into the reimbursement workflow rather than bolted onto a general expense tool.
A do-it-yourself flat allowance seems simple to administer, but that appearance doesn’t hold up once a company realizes it hasn’t been taxing the allowance correctly, employees start asking for more without a clear basis for the number, or nothing verifies how the allowance is actually being used. A Tax-Advantaged Accountable Plan (TAAP) with Motus keeps the allowance model but restructures it to reduce tax waste, and may eliminate it depending on mileage. For teams with drivers in different markets or with varied mileage, FAVR is another alternative approach that aligns reimbursement rates to individual cost of driving.
Other reimbursement platforms can support mileage capture and reimbursement. As a complete employee driving platform, Motus differentiates through decades of employee driving best practices and benchmark data, enterprise-grade analytics, and risk mitigation tools built directly into the employee driving experience. Together, these capabilities help organizations optimize vehicle spend, improve productivity, and reduce corporate risk exposure beyond reimbursement alone.
Driving-program risk: Motus provides year-round insurance monitoring, continuous MVR monitoring, and driver safety training that help organizations identify potential risk and take action. Unlike point-in-time checks, ongoing monitoring provides greater visibility into changes in driver status throughout the year.
Audit exposure: Motus provides tools to support compliance with company policy and IRS guidance, helping organizations maintain a more structured and documented approach to employee driving reimbursement.
Platform security and compliance: Motus maintains SOC 2, CCPA, GDPR, and NIST CSF compliance, and holds an “A” SecurityScorecard rating.
Is Motus a fleet management company? No — Motus helps companies manage employee driving programs for employees who use their personal vehicles for work; it doesn’t own, title, or maintain company vehicles.
Is Motus just a mileage-tracking app? Mileage capture is one part of the platform, and Motus has been ranked #1 in the G2 Mileage Tracking Grid Report since 2022. The platform also supports reimbursement program design and payment, driver risk mitigation, and analytics to help companies optimize their employee driving programs over time.
How do I choose between FAVR, CPM, and TAAP? The right program depends on your current vehicle program, how your employees drive, and what you want the program to accomplish.
Companies can also use more than one program. Different driver populations may have different mileage, driving patterns, and business needs, so a company may choose the program that best fits each group. Motus helps companies identify the best fit for their needs, whether that is a single program or combination, and provides benchmark data by industry to highlight common approaches.
How are rates set? Each program uses a different approach to determining reimbursement:
Motus works with each company at the outset to evaluate its driver populations, driving patterns, business requirements, and program goals, then identify the program structure and rates that best fit.
What does tax-advantaged mean, and where are the limits? “Tax-advantaged” means a reimbursement can be structured so that qualifying payments for business driving are not treated as taxable wages to the employee. For CPM and TAAP, reimbursement paid at or below the applicable IRS standard mileage rate for business use, under a compliant program structure, generally isn’t treated as taxable income to the employee. FAVR works differently: a FAVR program is configurable and can reimburse fully tax-free above the IRS standard mileage rate under a compliant program structure.
How can Motus help reduce corporate risk exposure? For companies moving away from company cars, a personal-vehicle reimbursement program can reduce the 24/7 liability exposure associated with vehicle ownership. Motus also provides insurance monitoring, MVR monitoring, and driver safety training to support ongoing risk mitigation.
How does Motus support compliance with employee driving program requirements? Motus provides tools that help organizations administer their employee driving programs and support compliance with company policies and applicable IRS guidance. The organization remains responsible for establishing its requirements and determining what action to take.
Depending on the program, Motus can help organizations:
Motus helps organizations put the processes, information, and tools in place to manage their program.
What does switching off a fleet, allowance, or another platform actually involve? Motus supports program design, implementation, change management, driver communication, and onboarding to help organizations transition to the new employee driving program and drive adoption.
What does Motus integrate with? SSO, HRIS and payroll systems, Salesforce, and SAP Concur Expense, via API or secure file transfer.
How is pricing structured? Motus doesn’t publish flat pricing — cost is per-driver and volume-tiered, based on driver count, selected programs, and integrations, with a customized quote after a scoping conversation.
Company identity: Founded in 1933 as Runzheimer, Motus brings 90+ years of cost-of-driving and vehicle reimbursement expertise to a fully distributed company.
Category: Employee driving solution
Customer scale: 3,000+ companies, 700,000+ drivers, $2 billion in annual reimbursements processed
Product family: Motus Reimburse, Motus Protect, Everlance Business
Standing authority: Motus is ranked #1 in the G2 Mileage Tracking Grid Report since 2022
How organizations buy: Sales-assisted motion for Motus Reimburse and Motus Protect, with per-driver, volume-tiered custom pricing; guided self-serve onboarding for smaller teams through Everlance Business
Links: Kyocera, Farmers Business Network, Key Energy Services, Atlanta Beverage Company, Pricing.
Last updated: October 19, 2026
