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Now more than ever, organizations are enabling their workforce to work remotely. Remote enablement offers greater flexibility and productivity for employees while reducing costs to the organization. But with employees working from home, employers now face new challenges – like reimbursing for business use of their home office.
While states like California and Illinois already have reimbursement laws in place, all employers should consider how they want to reimburse their employees. No matter where the employees live, there are laws like the Fair Labor Standards Act (FLSA) which apply to everyone. From the more obvious things like an internet connection and the business use of a cell phone to the home office itself, there is a wide range of options. The question then becomes: how much should you be reimbursing your employees?
Many companies use flat stipends or allowances. However, those don’t factor in geographic cost like Motus can. Our Platform calculates Work Anywhere Reimbursement rates specific to each employee’s location – ensuring the rates are both fair and accurate.
Motus provides reimbursement rates for mobile devices, internet and home office expenses unique to each employee’s home address. Each rate includes the following:
Remove the guesswork and administrative burden of calculating accurate reimbursements on in-house. Motus provides a reimbursement backed by true cost of living data from across the country. That’s how we make sure it’s fair, accurate and supports company compliance with labor laws.
Build a customized program tailored to your business needs. Whether it’s by role or job responsibility, companies can easily create and configure parameters to meet unique needs. Plus, administration is as simple and scalable as a flat stipend, without the one-size-fits-all pitfalls.
The Motus calculation methodology ensures mobile device and internet reimbursements are defensible as a reasonable approximation under applicable employment law. By providing tax-free mobile device and internet reimbursements, Motus helps businesses avoid potentially reimbursing employees more than their actual costs and becoming a taxable benefit. No need to substantiate by collecting bills or verifying expenses. Motus makes it easy.