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Vehicle Reimbursement

Vehicle Reimbursement

Meeting Your Company’s Vehicle Program Needs

Some vehicle reimbursement programs create an unfair system by taking a generalized approach, regardless of driver location and other cost differences. When this system can’t be customized to a company’s individual needs, they are left with a program that either doesn’t fully meet their needs or has too many features they won’t use, leaving them to pay more for something that doesn’t work for their business.

For small companies just starting or corporations that have been around for decades, Motus delivers vehicle solutions that are tailored to your company's needs and empower your mobile workforce for business on the road.

  • The Motus Platform provides accurate mileage reimbursement calculations, fleet personal-use charges, delivery mileage and device usage rates.
  • Our simple set-it-and-forget-it approach in the Motus App makes capturing mileage virtually effortless, with automatic mileage capture for regular work or manual capture for trips outside business hours.
  • We’re also leading the way with solutions for electric vehicles and expertise to guide your company to its sustainability goals.
The screen of a white laptop with data graphs showing and a cell phone showing a map in front of the laptop screen

FAVR: The Only IRS-Recommended Methodology

Unlike one-size-fits-all programs, Fixed and Variable Rate (FAVR) programs reimburse employees for the fixed and variable costs of vehicle ownership, localized to the places employees live and work. The FAVR methodology is an IRS-backed, highly customizable, tax-free program that uses five cost components to accurately reimburse drivers, allow employers to optimize spend, improve employee satisfaction and more.

  • Fixed costs include depreciation, insurance, taxes and fees.
  • Variable costs include fuel and maintenance, including tire wear.

Learn more about FAVR

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How FAVR Works for Your Company

The Motus FAVR platform offers several benefits for your business driving program. In addition to making the entire process more accessible, simple and cost-effective for your organization, you can experience more control over your vehicle reimbursement program while maintaining compliance.
Other benefits include:

IRS Compliance & Tax Advantage
IRS Compliance & Tax Advantage
FAVR reimbursements are not treated as taxable income, meaning these are tax-free payments for your mobile workers. A FAVR program reduces tax waste for both employees and the company.
Simple for Employees
Simple for Employees
Our app makes capturing mileage effortless for employees and lets them choose how trips are recorded. With our customizable program, employees can also drive the vehicle they prefer.
Flexible and Scalable
Flexible and Scalable
FAVR programs can be configured to meet a wide range of business objectives and can quickly grow or scale back as your company’s goals change.

Cents-Per-Mile Reimbursement: Optimize and simplify corporate mileage expenses

A cents-per-mile (CPM) reimbursement program can function a stand-alone solution or as a complement to different vehicle program.

The benefits of Motus CPM programs include:

Cost Savings
Cost Savings
GPS-verified mileage tracking can reduce mileage expense by 25%.
Tax-Free
Tax-Free
If set at or below the IRS mileage rate, reimbursements are tax-free.
Automated IRS Compliance
Automated IRS Compliance
Save employees time with automated mileage log creation that complies with IRS requirements.
Risk Mitigation
Risk Mitigation
Verify that employee insurance is current and at required levels to limit liability exposure.

Learn more about CPM
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Car Allowance: Reduce taxes with an accountable plan

Create an accountable allowance to reduce tax waste and increase employee take home amounts.

Car allowances are simple to administer, but without accurate mileage tracking, a car allowance is considered taxable income.

The benefits of Motus Allowance programs include:

Tax Waste Reduction
Tax Waste Reduction
Reimbursements up to the IRS mileage standard rate are tax free – creating savings for both employers and employees.
Simple and Automated Mileage Tracking
Simple and Automated Mileage Tracking
Automate the mileage capture process with our app so employees can focus on work.
Greater Flexibility
Greater Flexibility
Employees enjoy fewer requirements for the vehicle they drive for business.

Learn more about Car Allowance

Motus Rates: Customized mileage reimbursement rates tailor-made for the delivery industry

Store owners get custom, IRS-compliant mileage reimbursement rates catered to their needs. Motus Rates optimize costs so franchises can reinvest in their business and employees.

The benefits of Motus Rates extend beyond labor law compliance and reduced costs:

Labor Law Compliant
Labor Law Compliant
Motus offers the only IRS-recommended mileage reimbursement methodology that factors in variable costs.
Accurate Rates Reduce Costs
Accurate Rates Reduce Costs
Motus Rates reflect real-time costs customized to each store location.
Manage Multiple Stores
Manage Multiple Stores
Gain flexibility with the ability to batch upload store locations or add and edit anytime.
Maintain Franchise Oversight
Maintain Franchise Oversight
Share insights and rate reports with store owners from a single interface.

Learn more about Motus Rates

We now have an IRS-compliant mileage recording process that is easy to use and easy to reimburse our employees.

– Sales Operations Manager at Mid-Market Company

Since implementation, Motus has been using their advanced technology to seamlessly handle our automobile reimbursement program. Unlike with many vendors, their customer service team is also top-notch and easy to reach.

– Administrator at a Mid-Market company

Prior to … Motus, the drivers would turn in "handwritten" mileage amounts, with little detail, generally late and difficult to read. Motus provides real time information and for budgeting, that is a definite plus. The information regarding compliance helps us keep insurance requirements for drivers inline and our liability exposure controlled.

– Administrator at a Mid-Market company

Once our employees bought into it, they really like using it and the reimbursements. In turn, our organization has recognized significant cost savings while staying compliant with the IRS.

– CFO at Medium Enterprise Beverage Business

*Customer Stats and Metrics:

All data, statistics, and testimonials are generated and validated through TechValidate and G2, third-party research organizations. Motus customers review our technology and service through TechValidate and G2 to ensure accuracy and truthfulness.

We make getting started easy.

We make getting started easy.

Contact us today or take a virtual tour of the Motus Platform.

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